Policies and Procedures

Refund and Cancellation Policy:

Planning and purchasing for camp happens long before camp begins and is based on your camp reservation. Consequently, refunds are available only under extenuating circumstances which include illness, death in the family, summer school, or other hardships. Refund requests must be submitted in writing.

Hardships do not include family vacations, sports events, or changing one’s mind.

Inclement weather is not a cause for a refund.

Notification must be made to the Camp Director prior to the end of the first day of camp that the Scout will not be in attendance or by contacting the Longhouse Council Office at (315) 463-0201 before the first day of camp.

Refund requests are reviewed and processed at the end of the camping season. No refunds are given at camp.

The Camp Director and Scout Executive will review and approve refund requests on an individual basis.

Refunds are issued to whomever originally paid the registration fee (Unit or Parent).

Camp fees are transferable to other Scouts within their Unit.

It is the responsibility of the unit leadership to understand and abide by this Refund and Cancellation Policy.


Every Scout should have the opportunity to attend summer camp and enjoy the outdoor camping program that is central to Scouting. Longhouse Council makes individual “camperships” available to Cub Scouts who otherwise would not be able to attend camp. The funds for these camperships are managed by Longhouse Council.

Note: Funds available for camperships covered by the application above come from funds restricted for use by members of the Longhouse Council attending Longhouse Council operated summer camp activities: Cub and Webelos Day Camps, Family, and Resident Camps.

Generally, camperships are limited to no more than 50% of the activity cost. Each Scout, his family, his Unit, and his Charter Organization should provide the remainder of the activity cost. Camperships are not transferable or refundable and have no cash value.

Applications must be submitted no later than April 30th. Applications received after April 30th will be reviewed and granted based upon remaining available funds.