Advancement Online

Process ranks and awards for packs, troops, teams, crews, ships, and posts.

Welcome unit advancement processors. Thank you for your participation is this new program. With your help the council will be able to maintain individual achievement records on our youth and give you access to the most current roster of adults and youth in your unit; all from your home or office. As the entry task is so overwhelming in terms of time and manpower, the council could just not keep up with recording individual achievement by our youth.

Units can use Internet Advancement at any time as long as the unit is an active unit, which means it is no more than two months past its expiration date. The Unit ID will not work until the unit is renewed. There is no limited access window as in Internet Rechartering.

We recommend that units enter data at least once a month so that records are current. Also any advancement earned during the current year must be entered by December 31st of that year.

First obtain your unit unique ID number. E-mail your District Executive to get the unit’s ID. They can also reset profiles and passwords if needed.

We suggest that you gather previous year’s advancement report so that you can update records if necessary. Note: The council did enter individual records for a two-year period; however, most records are incomplete.

To use Internet Advancement:

  1. Unit advancement processor must have Internet connectivity and have Microsoft Internet Explorer.
  2. Obtain a unit ID code from the council.
  3. Gather information for advancement, including merit badge applications and advancement records with dates.
  4. Click Internet Advancement below on this page. Follow the instructions in Internet Advancement to process advancements and print two advancement reports.
  5. Have the appropriate people sign the printed unit advancement report and submit to the Scout Shop. Save a copy for your files.

Merit Badges




  1. Merit Badge (MB) counseling shall comply with the latest edition of the BSA “Guide to Advancement” (see:


  1. Units and Sponsors holding a Group Instruction Event shall be well versed in the requirements of the “Guide to Advancement” Article “ Group Instruction”.


  1. All Scouts shall meet with their Unit Leader first, and obtain a leader-signed Blue Card to bring to the session. Blue cards shall be confirmed at the beginning of the Event. Scoutmasters should assure that Scouts bring the Blue Cards to the Event.


  1. Only approved and registered Merit Badge Counselor’s (MBC’s) shall sign and/or initial Blue Cards.


  1. MB partial completions may be given during a Group Event. “Partials” are acceptable and expected Note that Partials do not expire until the Scout turns 18.


  1. Units and Groups wishing to conduct MB Group Training Events shall first apply to Council for permission to conduct the session. Group instruction shall be for those scenarios where the benefits are compelling. Note that if MBC’s listed on the Application Form are not currently registered and approved, new MBC approval may take up to six weeks.


  1. Units may conduct pre-merit badge classes with a group of Scouts for the purpose of informing the Scouts what the merit badge content is and what they may expect if they take the Merit Badge. It is intended this will be a Merit Badge content awareness class, which is distinguished from a Merit Badge instruction class.


Following the pre-MB class, each Scout may decide for himself whether the subject is of interest to him and, if so, discuss his interest to take this MB with his Scoutmaster.


  1. Council policy includes the following for Group Events:


  1. A written Application must be submitted to Council for sessions which include more than 5 Scouts, but no more than 25 Scouts (refer to Table below);


  1. Worksheets are not acceptable where MB requirements indicate the Scout shall “show, demonstrate, or discuss”. Further, Worksheets cannot be required in any circumstance, but are an option for required written work;


  1. Fees may not be charged beyond those required to recover presentation costs;


  1. For MB work that requires use of the internet (g. Webinars), Scouts shall be instructed to follow BSA’s social media guidelines that are listed in the “Guide to Safe Scouting” protocol (see:;


  1. Special restrictions and information related to “Group Events” include:
  • “Double-counting” a Scout’s achievement may be permissible where the requirements match exactly and have the same intent. Refer to the Guide to Advancement Article for further clarification. (see GTA referenced in #1 above ).
  • Holding of “Group Events” over multiple days can be considered a positive MB experience for Scouts; and
  • A “Merit Badge of the Month” may be considered by Units.


  1. Guest Expert definition: the Guest expert or guest speaker is a temporary function and they are not registered or an approved MBC; The Expert’s qualifications shall be specific to the MB subject matter, and will likely have special expertise by training, education, or vocation. They do not sign/initial Blue Cards.


  1. A guide sheet or information sheet shall be distributed in advance of all events to promote the acceptability of partials, explain how merit badges can be finished after the event, lists merit badge pre-requisites, and provides other helpful information to establish realistic expectations for the number of merit badges that can be earned at an event. A DRAFT of this sheet shall be submitted with the Merit Badge Group Event Application.


Merit Badge Group Event Application Requirements:

No. Scouts Attending per MB Class MB Counselor Guest Expert * Comment

5 or fewer



Presence required




Typical MBC/Scout interaction; No Application required



6 – 12


Presence required




Typical Unit/Local Group Event; Application required



13 – 25 or fewer


Presence required




Typical District/Council-wide Group Event; Application required



More than 25




Not approvable


* A Guest Expert is not registered or an approved Merit Badge Counselor (MBC).

MB Group Event Application and Policy_R3-FINAL (002)